If you cannot claim your NBI Clearance in person the National Bureau of Investigation lets you send someone else to get it for you. For this you will need a properly written NBI Authorization Letter. This letter makes sure that the NBI office officially accepts your representative when claiming your clearance.
In this guide, we will explain what an authorization letter is, why it is important, share a free sample template and give you simple tips to avoid any problems when using one.
What Is an NBI Authorization Letter?
An NBI Authorization Letter is a simple written paper that gives another person permission to act for you. In this case it allows a trusted person to claim your NBI Clearance certificate if you cannot go yourself because of:
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Work schedule problems
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Health issues
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Staying out of town or abroad
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Personal emergencies
The letter must be signed by you (the applicant) and must be shown together with valid IDs of both you and the authorized person.
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Requirements for Claiming NBI Clearance via Authorization
If another person will claim your NBI Clearance they need to bring:
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Authorization Letter: Signed properly by the applicant.
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Photocopy of Applicant’s Valid ID: Must be the same ID used during the application.
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Authorized Person’s Valid ID: To confirm who is claiming the clearance.
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Reference Number or Official Receipt: Proof that the NBI clearance application was filed.
Without these documents the NBI will not release the clearance.
NBI Authorization Letter Sample
Below is a ready-to-use sample you can follow when creating your own letter:
Applicant’s Name: [Your Name]
Address: [Your Address]
City, State, Zip Code: [Your City, State, Zip]
Email: [Your Email]
Phone Number: [Your Phone Number]
Date: [DD/MM/YYYY]
To: [Recipient’s Name]
Position/Department: [Office/Department Name]
Office Address: [Office Address]
Subject: Request for Authorization to Claim ID
Dear [Recipient’s Name],
I, [Your Name], hereby submit this application to authorize [Authorized Person’s Name], who is my [Your Relationship with Authorized Person], to retrieve my ID on my behalf from your office. Due to my unavailability, I am providing this authorization to ensure a smooth process in claiming my document.
Enclosed are copies of my valid ID (Postal ID, SSS ID) and the authorized person’s identification for verification. Should there be any questions or clarifications, I can be reached at [Your Contact Information]. I kindly request your cooperation in handling this matter with prompt attention.
Sincerely,
[Your Printed Name]
[Your Signature]
Useful link: clearance nbi.gov.ph
Tips for Writing a Proper NBI Authorization Letter
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Keep it simple and clear: Don’t add extra or confusing words.
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Use formal language: It is an official document so write properly.
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Include complete details: Full name, date and signatures must be there.
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Attach valid IDs: Without IDs the authorization letter will not be accepted.
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Print neatly: A typed and printed letter looks better than a handwritten one.
Conclusion
An NBI Authorization Letter is the simplest way to allow someone you trust to claim your clearance if you cannot go in person. Just make sure the letter is properly written all required IDs are attach and your representative follows the NBI rules.
By using the sample letter above you can save time, avoid mistakes and make the claiming Nbi Branch process smooth and Fast.
Frequently Asked Questions (FAQs)
Q1: Can anyone claim my NBI Clearance with an authorization letter?
No Only the person written in your letter and carrying valid IDs can claim it.
Q2: Do I need to notarize the authorization letter?
No You don’t need notarization. A simple signed letter with IDs is already enough.
Q3: Can an authorization letter be handwritten?
Yes it can be handwritten but a typed letter looks neater and avoids mistakes.
Q4: What if my representative forgets to bring my ID photocopy?
The NBI will not release your clearance without your ID photocopy.
