Many applicants cannot personally visit an NBI Clearance center to claim their clearance. In such cases an NBI Authorization Letter becomes very important. This guide explains what an NBI authorization letter is, how to write it, the requirements and useful tips to avoid rejection.
Claim NBI Authorization Letter Sample
An NBI authorization letter allows another person to claim your NBI Clearance on your behalf. Below is a simple and acceptable sample you can use.
NBI Authorization Letter Sample
Date: __________
To Whom It May Concern,
I, [Your Full Name], authorize [Authorized Person’s Full Name] to claim my NBI Clearance on my behalf. I am unable to personally visit the NBI office due to personal reasons.
Attached are copies of my valid ID, SSs ID and other required documents for verification.
Thank you for your kind consideration.
Sincerely,
[Your Full Name]
[Your Signature]
[Contact Number]
You may write this letter by hand or type it but always sign it personally. Useful link: clearance nbi.gov.ph
What Is an NBI Authorization Letter?
An NBI Authorization Letter is a written document that gives legal permission to another person to receive your NBI Clearance.
This letter is commonly used when:
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You are busy or unavailable.
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You are sick or out of town.
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You cannot visit the NBI office personally.
Do you know about NBI working hours?
Requirements for Claiming NBI Clearance via Authorization
If another person will claim your NBI Clearance they need to bring:
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Authorization Letter: Signed properly by the applicant.
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Photocopy of Applicant’s Valid ID: Must be the same ID used during the application.
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Authorized Person’s Valid ID: To confirm who is claiming the clearance.
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Reference Number or Official Receipt: Proof that the NBI clearance application was filed.
Without these documents the NBI will not release the clearance.
Who Can Be an Authorized Person?
You may authorize:
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A family member.
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A close friend.
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A trusted colleague.
The person must be 18 years or older and carry valid government ID.
Tips for Writing a Proper NBI Authorization Letter
Follow these tips to ensure your authorization letter is accepted:
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Use clear and simple language.
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Write complete names (no nicknames).
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Mention the exact purpose of authorization.
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Attach valid ID copies.
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Sign the letter personally.
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Avoid erasures or unclear handwriting.
A neat and clear letter improves approval chances.
Is an Authorization Letter Always Required?
An authorization letter is only required if:
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Someone else is claiming your NBI Clearance
If you are claiming it personally you do not need this letter.
Common Mistakes to Avoid
Many applicants face problems due to small mistakes. Avoid these:
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Unsigned authorization letter.
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Expired or invalid ID.
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Mismatch of names.
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Missing receipt or reference number.
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Authorization letter without date.
Conclusion
An NBI Authorization Letter is the simplest way to allow someone you trust to claim your clearance if you cannot go in person. Just make sure the letter is properly written all required IDs are attach and your representative follows the NBI rules.
By using the sample letter above you can save time, avoid mistakes and make the claiming Nbi Branch process smooth and Fast.
Frequently Asked Questions (FAQs)
Q1: Can anyone claim my NBI Clearance with an authorization letter?
No Only the person written in your letter and carrying valid IDs can claim it.
Q2: Do I need to notarize the authorization letter?
No You don’t need notarization. A simple signed letter with IDs is already enough.
Q3: Can an authorization letter be handwritten?
Yes it can be handwritten but a typed letter looks neater and avoids mistakes.
Q4: What if my representative forgets to bring my ID photocopy?
The NBI will not release your clearance without your ID photocopy.
